Best Self Hosted Alternatives to Pipefy

NocoBase is an open-source no-code/low-code development platform for building internal tools and business applications on top of your data. It focuses on a data model-driven architecture, a WYSIWYG configuration experience, and a plugin-based core that can be extended for enterprise needs.

Key Features

• Data model-driven design that decouples data structure from UI for flexible app building
• Visual page builder with blocks (tables, forms, charts, calendars, etc.) and configurable actions
• Built-in workflow automation to orchestrate business logic and processes
• Fine-grained permissions for menus, data access, and actions
• Plugin-based microkernel architecture where features are delivered and extended as plugins
• Integrations and multiple data sources, including the main database, external databases, and third-party APIs
• Optional AI-oriented capabilities designed to embed AI “employees” into interfaces and workflows

Use Cases

• Build CRUD-based internal tools such as admin panels, operations back offices, and client portals
• Create business apps like CRM, ERP-style modules, and project/work management systems
• Automate approvals, data synchronization, and operational processes with workflows and role-based access

NocoBase is a strong fit when you need rapid delivery of business applications while keeping full control over deployment, extensibility, and access policies through plugins and granular permissions.

WeKan is an open-source, Trello-like Kanban board application for organizing personal and team work. It provides a real-time, collaborative interface for managing boards, lists, and cards while keeping data under your control.

Key Features

• Kanban boards with lists and cards for visual task tracking
• Real-time collaboration and live updates
• Access controls and permissions to restrict board and user access
• Internationalization support with extensive community translations
• Multiple packaging/deployment options (including container images)

Use Cases

• Team project management and lightweight agile workflows
• Personal task tracking and planning (to-do lists, trips, side projects)
• Replacing hosted Kanban tools for privacy, compliance, or cost reasons

Limitations and Considerations

• Uses MongoDB; insufficient disk space can risk database corruption, so monitoring and backups are important
• Upgrades are important for security due to upstream dependency updates (for example Node.js/Meteor stack)

WeKan is a solid option for organizations and individuals who want a familiar Kanban workflow with real-time collaboration and self-managed data. Its broad platform support and mature feature set make it suitable from small teams to larger deployments.

Grist is a modern relational spreadsheet that combines the flexibility of spreadsheets with the structure and robustness of a database. It’s designed for building collaborative, spreadsheet-like data apps with strong data modeling, views, and access controls.

Key Features

• Relational tables with typed columns and references between records
• Spreadsheet-style formulas with full Python syntax and access to the Python standard library
• Multiple views and dashboards, including charts, card views, calendar widgets, and linked widgets
• Import/export tools (including CSV and Excel formats) and incremental imports for updating existing datasets
• Built-in forms that write directly into tables
• REST API, outgoing webhooks, and support for external/custom widgets
• Granular sharing and access control, including rules for rows, columns, and tables
• Portable document format based on SQLite for easy backup and migration

Use Cases

• Replace complex spreadsheets with a structured, collaborative system for operational data
• Build lightweight internal tools (CRMs, inventory trackers, project trackers) with no-code layouts
• Collect data via forms and produce dashboards and reports for teams

Grist is a strong fit for teams that want spreadsheet familiarity while gaining relational modeling, safer collaboration, and integration-friendly workflows. It can be self-managed for tighter control and supports a broad range of data-driven workflows without requiring a full custom app build.

Kan is an open-source project management app focused on Trello-style kanban boards for organizing work, tracking progress, and collaborating with a team. It aims to stay minimal and familiar while adding modern collaboration and administration features.

Key Features

• Kanban boards with drag-and-drop cards
• Workspaces and member invitations for team collaboration
• Board visibility controls for viewing and editing
• Labels and filters to organize and find cards quickly
• Comments on cards for discussion
• Activity log to track changes and history
• Reusable board templates
• Trello board import

Use Cases

• Replacing Trello with a self-managed kanban board for teams
• Managing personal or small-team projects with a minimal interface
• Importing existing Trello workflows and continuing them in an open-source tool

Kan provides a clean, focused kanban experience with core collaboration features and practical migration support. It is well-suited for teams that want a simple Trello-like workflow without unnecessary complexity.

Kaneo is an open-source project management platform that emphasizes minimalism, speed, and privacy. It provides focused task workflows (kanban and list views), workspace/team management, and options to run self-hosted or use the project's cloud offering.

Key Features

• Fast, minimalist UI with Kanban board and list (table) views
• GitHub integration: import issues and sync pull requests
• Authentication: password, magic-link, and OAuth social providers (e.g., GitHub, Google)
• Self-hosting-first: Docker Compose images and a Helm chart for Kubernetes deployments
• PostgreSQL-backed data storage with documented environment configuration
• Workspace, teams, labels, priorities, due dates and saved views/filters
• Privacy-minded defaults (minimal analytics, granular access controls)
• Deployment helper (drim CLI) for one-click installs and automated HTTPS

Use Cases

• Small to mid-sized engineering teams tracking work with lightweight Kanban or list workflows
• Teams that want to import or sync GitHub issues and PRs into a dedicated project board
• Organizations seeking a privacy-focused, self-hosted alternative to hosted PM SaaS

Limitations and Considerations

• Native third-party integrations are currently limited compared with large commercial PM platforms; primary integrations focus on GitHub and standard OAuth providers
• No official first-party mobile apps are documented; mobile access depends on the web UI responsiveness

Kaneo is suited for teams that prefer a streamlined, developer-friendly project tool they can host and extend. It prioritizes performance and simplicity over a broad set of built-in integrations or extensive enterprise feature bloat.

Form.io is an open-source form and data management platform that combines a drag-and-drop form builder with a backend API for storing, validating, and routing form submissions. It is designed to be embedded into web applications and deployed in your own environment to keep control of data and integrations.

Key Features

• Drag-and-drop builder for complex, multi-page forms and JSON-based form definitions
• Embeddable form rendering for common frontend frameworks
• REST API for resources and submissions, including server-side validation
• Role-based permissions for managing projects, forms, and data access
• Workflow-style actions and integrations, including webhooks and conditional routing
• Form revisioning to manage changes over time and preserve historical submissions

Use Cases

• Building internal business-process apps that require complex forms and approvals
• Adding a managed form layer and submissions API to existing web applications
• Delivering a white-labeled, multi-tenant form-building capability inside a SaaS product

Limitations and Considerations

• The open-source core is commonly paired with commercial components for advanced enterprise features (for example, PDF and governance capabilities)

Form.io is a strong fit when forms are central to an application and you want a standardized, API-driven approach to building, embedding, and managing them. It helps teams reduce custom form engineering while keeping flexibility for integrations and deployments.

Nextcloud Deck is a Kanban-style organization and task management app that runs inside Nextcloud. It helps individuals and teams plan projects using boards, stacks, and cards, with collaboration features integrated into the Nextcloud ecosystem.

Key Features

• Kanban boards with stacks and sortable task cards
• Card details with Markdown notes and rich descriptions
• Labels for organizing and filtering work
• Comments for team discussion on cards
• File attachments with embedding into card descriptions
• Activity stream integration to track changes
• Sharing and collaboration, including integration with Nextcloud Circles

Use Cases

• Personal task planning and organizing work in Kanban boards
• Team project coordination with shared boards and comments
• Managing lightweight workflows tied to Nextcloud files and activity

Limitations and Considerations

• Can generate a high number of database queries with many boards, cards, and attachments, which may impact performance at scale

Nextcloud Deck is a practical choice if you want Trello-like Kanban workflows tightly integrated with Nextcloud users, sharing, files, and activity features. It fits especially well for small-to-medium team planning where data should remain inside your Nextcloud environment.

REI3 is an open-source low-code platform for building, running, and maintaining multi-user business applications. It combines app modeling (data, forms, logic) with operational features such as access control, automation, and integrations, designed for self-hosted deployments.

Key Features

• Visual app building for data stores, forms, and business logic
• Workflow capabilities such as state-based forms, notifications, and scheduled actions
• Role-based access control and access policies (including record-level restrictions)
• End-to-end encryption support with integrated key management
• Integrations via REST endpoints, CSV import/export, and ICS calendar feeds
• Full-text search across application data
• Mobile-friendly UI with PWA support and mobile-specific settings
• Security features including password policies, brute-force protection, and MFA

Use Cases

• Replacing spreadsheet-based processes with structured internal tools
• Building internal apps for time tracking, asset management, requests, or ticketing
• Creating secure apps for sensitive data such as password sharing

Limitations and Considerations

• Requires a PostgreSQL database and operational planning for backups and upgrades
• Some advanced features (for example clustering) may add deployment complexity

REI3 fits organizations that want fast application delivery without giving up data ownership and customization. It is especially useful for internal business software where access control, workflows, and integrations are essential.

Rukovoditel is an open source, web-based project management system that also works as a lightweight business application designer. It lets you model your own data structure and processes so the system can evolve from simple projects and tasks into a broader internal management tool.

Key Features

• Visual designer to create custom entities and define relationships between them
• Configurable project and task management structure that can expand as needs grow
• Business-process and workflow automation tools (process chains, rules-driven actions)
• Runs as a PHP web application designed for installation on local or internet-facing servers
• Fully functional free main version released under the GNU GPLv3 license

Use Cases

• Project and task tracking for teams that need flexible structures and custom fields
• Building internal management apps (documents, finance-related records, operational data)
• Managing multi-step operational processes with configurable automation

Limitations and Considerations

• Requires a PHP environment (PHP 8.0.2 or newer) and a compatible SQL database backend
• Extensibility may rely on optional extensions depending on desired advanced capabilities

Rukovoditel is a solid fit for organizations that want project management plus the ability to design their own data model and workflows. It works best when you need a single, adaptable system that can grow into a broader business management application over time.