Servant Keeper

Best Self Hosted Alternatives to Servant Keeper

A curated collection of the 3 best self hosted alternatives to Servant Keeper.

Church management SaaS for maintaining congregant/member databases, tracking donations and giving, recording attendance, managing events, and producing administrative and financial reports.

Alternatives List

#1
Hitobito

Hitobito

Open-source web application for complex organization hierarchies: members, events, courses, mailings and payments. Plugin-based, Rails-backed, community-driven.

Hitobito screenshot

Hitobito is an open-source web application for managing organizations and communities with complex group hierarchies. It provides contact and member management, event and course administration, mailings, invoicing and role-based permissions in a plugin-oriented architecture. (hitobito.com)

Key Features

  • Hierarchical group model with customizable group and role types via a plugin (wagon) system, allowing flexible organisational structures and permission scopes.
  • Member and contact management with role assignments, membership data and multi-level access controls.
  • Event and course management including registrations, waitlists and organisation-specific qualifications.
  • Integrated mailings and communication features for sending newsletters and transactional emails.
  • Billing and payment-related features for invoicing and financial tracking tailored to organisations.
  • Extensible plugin (wagon) framework to add organisation-specific functionality and integrations.
  • Production-ready artifacts and tooling visible in the repository (Dockerfile, JS build tooling, Procfile) and an official public demo environment. (github.com)

Use Cases

  • National or regional associations needing federated member and role management across multiple sub-organisations.
  • Clubs, youth organisations and sports/music federations managing courses, events, registrations and membership fees.
  • Political parties or NGOs that require structured permissioning, mailings and invoicing for large, multi-level membership bases. (hitobito.com)

Limitations and Considerations

  • Core Hitobito does not ship predefined group/role types; at least one organisation-specific wagon/plugin is required to define group types and enable a usable configuration for a specific organisation. This demands some developer setup for initial organisation modelling. (github.com)
  • Primary user documentation and many architecture/developer docs are available in German; non-German-speaking operators may face additional effort to onboard without translation. (github.com)

Hitobito is community-driven and licensed under an AGPL-family license; it is intended for organisations that need a flexible, extensible membership and event management platform and are able to maintain or adapt plugins for their specific structures. (github.com)

458stars
122forks
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#2
Admidio

Admidio

Open-source PHP membership and user management system for clubs, associations and organizations with roles, events, media, documents and exports.

Admidio screenshot

Admidio is a PHP-based membership and user management system designed for associations, clubs and other organizations. It provides a role- and group-oriented permission model, customizable member profiles, and a collection of modules for events, media and document handling.

Key Features

  • Flexible roles, groups and permissions to mirror organizational structures
  • Customizable user profiles with configurable profile fields and relationships
  • Membership lists with export to CSV, Excel, ODF and PDF
  • Event management with online event publishing and participant handling
  • Media gallery for photo albums and simple e-card functionality
  • Document and file repository with upload and role-based access control
  • HTML email messaging to users, roles and groups
  • Plugin system and theming to extend functionality

Use Cases

  • Manage membership records, roles and contact data for clubs or associations
  • Publish and manage events, registrations and participant lists for community groups
  • Provide a central document and photo repository with controlled access for members

Limitations and Considerations

  • Requires a PHP webserver (PHP 8.2 or higher) and a supported SQL database (MariaDB, MySQL or PostgreSQL)
  • Upgrading can require careful handling of custom themes and plugins to avoid conflicts

Admidio is a practical, mature solution for organizations that need structured member administration with built-in modules for events, media and documents. It favors a traditional PHP webapp architecture and is extendable via plugins and themes.

424stars
151forks
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#3
Galette

Galette

Web-based membership and contributions management for non-profit associations, handling members, payments, groups, exports and plugins.

Galette screenshot

Galette is a web-based membership management application aimed at non-profit associations. It provides tools to manage member records, contributions/payments, groups and basic communications through a PHP/Twig-based web interface.

Key Features

  • Member database with configurable fields, groups and role management
  • Contributions and payment tracking, transactions and basic billing workflows
  • PDF generation for member cards and printable exports
  • CSV export/import and reporting features for membership data
  • Plugin system to extend functionality and display plugin news on dashboard
  • Supports multiple SQL backends and common PHP hosting environments
  • Mailing list integration and email signature customization for communications
  • Lightweight PHP/Twig front end designed to run on standard web servers

Use Cases

  • Track members, subscriptions and dues for associations and clubs
  • Produce printable member cards and export membership lists for administration
  • Manage groups, staff public pages and send membership-related mailings

Limitations and Considerations

  • Upgrades can require database schema migrations; backing up the database before major upgrades is recommended
  • Installation and customization require PHP hosting knowledge and manual dependency management for source installs
  • Plugin compatibility may require updates when upgrading major releases

Galette is a focused, mature tool for associations that need a self-hosted membership and contributions system. It emphasizes practical membership workflows, exportable records and extensibility through plugins.

66stars
36forks
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Why choose an open source alternative?

  • •Data ownership: Keep your data on your own servers
  • •No vendor lock-in: Freedom to switch or modify at any time
  • •Cost savings: Reduce or eliminate subscription fees
  • •Transparency: Audit the code and know exactly what's running