Mayan EDMS

Mayan EDMS is a mature electronic document management system (EDMS) for capturing, storing, organizing, and retrieving documents at scale. It provides centralized document storage with search, metadata, automation, and security controls suitable for regulated or high-volume environments.

Key Features

• Document ingestion from multiple sources with configurable document types
• Full-text search and indexing with metadata, tags, and custom fields
• OCR and text extraction to make scanned documents searchable
• Versioning, document previews, and transformations
• Workflow and automation capabilities (events, actions, and business rules)
• Role-based access control, permissions, and audit logging
• Retention policies and controlled document lifecycle management

Use Cases

• Digital archiving and retrieval for offices with large paper-to-digital intake
• Compliance-oriented document control for regulated industries and public sector
• Internal knowledge repositories with structured metadata and full-text search

Limitations and Considerations

• Feature-rich setup can be complex and typically requires careful planning of document types, permissions, and storage

Mayan EDMS is well-suited for organizations that need a robust, scalable document management platform with strong security and traceability. It balances long-term maturity with extensibility for diverse document-centric workflows.